Privacy policy

1. Name and contact details of the controller, as well as of the company’s data protection officer

The present privacy information applies to the processing of data by:

Controller: Limbach Genetics GmbH (hereinafter referred to as: Limbach Genetics), Haifa-Allee 38, 55128 Mainz, Germany, e-mail: info@medgen-mainz.de, Tel.: +49 6131 27 661-0, Fax: +49 6131 27 661-11

The external data protection officer of Limbach Genetics can be reached at the address above, attn.:  Joachim Strelecki/Anke Sonnemann, or by mailing to info@medgen-mainz.de.

2. Collection and storage of personal data as well as type and purpose of their use when visiting the website

a) When visiting the website

When you visit our website www.medgen-mainz.de, the browser used on your device automatically sends information to our website’s server. This information is temporarily stored in a “log file”. The following information is collected without your intervention and stored until it is automatically erased: 

  • the IP address of the requesting computer,
  • the date and time of access,
  • the name and URL of the retrieved file,
  • Website, von der aus der Zugriff erfolgt (Referrer-URL),
  • the browser used and, if applicable, the operating system of your computer, as well as the name of your access Provider. 

We process these data for the following purposes:

  • to ensure trouble-free connection to the website,
  • to ensure convenient use of our website,
  • to evaluate system safety and stability, as well as
  • for other administrative purposes.

The legal basis for data processing is Art. 6(1), first sentence, (f) GDPR (a legitimate interest). Our legitimate interest arises from the purposes listed above for data collection. Under no circumstances do we use the data collected for the purpose of drawing conclusions as to your identity.

We furthermore use cookies and analysis services when you visit our website. You can find more information on this at Nos. 4 and 5 of this Privacy Policy.

b) When using our contact form to make an appointment

Data processing for the purpose of registering for an event takes place in accordance with Art. 6(1), first sentence, (a) GDPR on the basis of your voluntary consent.

c) When using Google Maps

By using this website, you consent to the collection, processing and use of data collected by automated means by Google Inc, its agents and third parties. You can find the Google Maps Terms of Service at “Google Maps/Google Earth Additional Terms of Service”: "Nutzungsbedingungen von Google Maps".

d) Google Fonts

We use fonts provided by Google to help present our website in an attractive form (Google Fonts, provided by: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA). The font is provided by Google for display in your browser. The legal basis is our legitimate interest in lending our website an attractive presentation in accordance with Art. 6(1)(f) GDPR. You can find Google’s privacy policy at : https://www.google.com/policies/privacy/.

3. Forwarding of data

Your personal data will not be forwarded to third parties for any other purposes than those stated below. We only pass your personal data to third parties if:

  • you have given your explicit consent to this in accordance with Art. 6(1), first sentence, (a) GDPR,
  • their forwarding is necessary in accordance with Art. 6(1), first sentence, (f) GDPR for the purposes of asserting, exercising or defending legal claims and there is no reason to presume that you have an overriding interest which requires protection in your data not being forwarded,
  • there is a legal obligation to pass them on in accordance with Article 6(1), first sentence, (c) GDPR, as well as
  • this is legally permissible and necessary in accordance with Article 6(1), first sentence, (b) GDPR for the performance of a contract with you. 

4. Cookies

We use cookies on our site. These are small files that are automatically created by your browser and stored on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not cause any damage to your device, and they do not contain any viruses, Trojans or other malware.

Information is stored in the cookie which is created in each case in connection with the specific device used. This does not however mean that we immediately become aware of your identity.

Cookies are used firstly to make using our website a better experience for you. For example, we use “session cookies” to recognise that you have already visited specific pages on our website. These cookies are automatically deleted when you leave our site.

In addition, we also use temporary cookies to optimise user-friendliness, and these are stored on your device for a specified period of time. If you come back to our site in order to use our services, it is automatically recognised that you have visited us before, and the entries and settings that you made at that time are recorded so that you do not have to re-enter them.

We also use cookies to record statistics as to how our website is used and to evaluate it for the purpose of optimising our services for you (see No. 5). These cookies enable us to automatically recognise that you have previously visited our website if you visit it again. These cookies are automatically deleted after a defined period of time.

The data processed by cookies are necessary for the abovementioned purposes in order to safeguard our legitimate interests, as well as those of third parties, in accordance with Art. 6(1), first sentence, (f) GDPR.

Most browsers automatically accept cookies. You can however configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is generated. That said, you may not be able to use all the functions of our website if you deactivate cookies altogether.

Possibility to object: If you do not wish to use cookies, or if you wish to delete existing cookies, you can deactivate and remove them via your Internet browser. You can find more detailed information on deleting or blocking cookies in the Help texts for your browser or on the Internet, for example by searching for “deactivate cookies” or “delete cookies” (how to delete in Microsoft Internet Explorer, how to delete in Mozilla Fire Mozilla Firefox, how to delete in Safari, how to delete in Google Chrome.)

5. Analysis-Tools / tracking-Tools

The tracking measure listed below and used by us is performed on the basis of Art. 6(1), first sentence, (f) GDPR. We would like to make sure with this tracking measure that we deploy that our website is designed to meet users’ needs and is continuously optimised. We furthermore use the tracking measure to statistically record the usage of our website and to evaluate it for the purpose of optimising our website for you. These interests are to be regarded as legitimate within the meaning of the aforementioned provision.

Matomo

We use the open source software tool Matomo (formerly PIWIK) in order to analyse usage of our website and evaluate it for statistical purposes. Cookies are used for this purpose (see No. 4). The information generated by the cookie about website usage is transmitted to our servers and summarised in pseudonymous usage profiles. The information is used to evaluate the use of the website and to enable our website to be designed according to users’ needs. The information is not passed on to third parties.

Under no circumstances will the IP address be associated with other data relating to the user. The IP addresses are anonymised so that they cannot be traced back (IP masking).

6. Your rights as a data subject

You have the right to request from us: 

  • in accordance with Art. 15 GDPR information about the personal data concerning you being processed by ourselves. In particular, you have a right to information on the purposes of the processing, the category of personal data, the categories of recipient to whom your data have been or will be disclosed, the envisaged period for which the data will be stored, the existence of the right to request rectification or erasure, or restriction of processing by the controller, or to object to processing, the existence of the right to lodge a complaint, the data source in cases where these are not collected by us, as well as the existence of automated decision-making, including profiling, and conclusive information about their details;§  in accordance with Art. 16 GDPR without undue delay the rectification or completion of inaccurate personal data concerning you stored by ourselves;§  in accordance with Art. 17 GDPR the erasure of personal data stored by ourselves, unless processing is necessary in order to exercise the right of freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to assert, exercise or defend legal claims;in accordance with Art. 18 GDPR the restriction of processing of your personal data, insofar as the accuracy of the personal data is contested by you, the processing is unlawful but you oppose their erasure and we no longer need the data, but they are required by you for the assertion, exercise or defence of legal claims or you have lodged an objection to processing in accordance with Art. 21 GDPR;

    • in accordance with Art. 20 GDPR your personal data which you have provided to us in a structured, commonly used and machine-readable format or to have them transmitted to another controller;  
    • in accordance with Art. 7(3) GDPR to withdraw your consent at any time. The consequence of this is that, for the future, we are no longer allowed to continue the data processing that was based on this consent, and
    • in accordance with Art. 77 GDPR the right to lodge a complaint with a supervisory authority. As a rule, you can lodge this complaint with the supervisory authority at your habitual place of residence or place of work, or at the place where our law firm is domiciled.

7. Right of objection

Insofar as your personal data are processed on the basis of legitimate interests in accordance with Art. 6(1), first sentence, (f) GDPR, you have the right to object to the processing of your personal data in accordance with Art. 21 GDPR on grounds relating to your particular situation or in case the objection relates to direct advertising. In the latter case, you have a blanket right to object, and this will be processed by us without statement of any particular circumstances.

If you wish to make use of your right of revocation or objection, simply send an e-mail to datenschutz@limbachgruppe.com.

8. Data security/communication by e-mail

  • When you visit our website, we use the commonly-used SSL (Secure Socket Layer) method in combination with the highest level of encryption supported by your browser. As a rule, this is 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether an individual page of our website is transmitted in encrypted form by the closed representation of the key or lock symbol in the lower status bar of your browser.
  • We use appropriate technical and organisational security measures to protect your data against accidental or intentional manipulation, as well as against partial or complete loss or destruction, and against unauthorised access by third parties. Our security measures are continuously improved in line with technological developments. 
  • In principle, e-mails sent via the Internet without additional security measures (encryption) have the same degree of confidentiality as a postcard. If you communicate with us via e-mail without using any additional confidentiality protection, we assume that you are aware of this technical fact and permit us to also reply to you via simple e-mail.